Packages
All Plans Include
Dedicated US based Post College Degree Virtual Assistant
On demand help
Direct contact via phone, email and SMS
Kick off call or video chat to review the scope of your project
Popular Packages
Professional
Daily/Weekly Operations
- Calendar management
- Email monitoring/clean up
- Book and manage meetings
- Work on presentations and speeches as needed
- Meet business needs as they arise
- Website updates
Travel Management
- Coordinate and manage your trip from start to finish, including all reservations (Flight, Car, Hotel, Dining)
- Flight tracking and re-booking when necessary
- Schedule meetings based on location and priority and create an itinerary
- Enter meetings into appropriate calendars
- Track meetings and communicate any changes to all parties
- Print and ship materials
Marketing
Business Marketing – Product Marketing – Book Marketing
- Conduct market research
- Profile your target markets/audience
- Develop your brand
- Choose your marketing avenues
- Set your budget and priorities
Marketing may include
- Creating a dedicated Website or page on your existing website
- Social media marketing
- SEO optimization
- Printing of promotional materials
- Running ads
- Press Release distribution
Webcast and
Conference Call Management
- Schedule call and webcast with selected providers
- Secure the same phone numbers quarterly and annually
- Write up call announcement release with correct dates/phone numbers/webcast information
- Send internal call information to on-site IT
- Schedule a test run with on-site IT and the conference call/webcast providers
- Add call and webcast information to all appropriate calendars
Conference and Road Show Coordination
- Manage and coordinate events from start to finish
- Work within budget
- Venue selection
- Research guest list and create appropriate list based on the event
- Maintain guest list and add 2nd tiered guests as needed
- Create and send “save the dates and “invitations”
- Monitor accepted/declined invitations
- Catering
- PowerPoint deck input
- Print and mail materials to venue
- Day of event branding in your venue
- Day of event website monitoring
- Make sure all proper materials have gone live
- Security
- Work with on staff security at venue site
- Discuss bringing in extra security if the event is high profile
- AV
- Order appropriate give-away items
- On site during day of event
Analyst Day
- Manage and coordinate Analyst Day from start to finish
- Work within a Budget
- Venue selection
- Creating appropriate guest list based on event
- Researching your target analyst and investors to invite
- Create and send “Save the date” and “invitations”
- Monitoring accepted or declined invitations
- Catering
- PowerPoint deck input
- Print and mail materials to venue
- Day of event branding on site at your venue
- Security
- Work with on staff security at venue site
- Discuss bringing in extra security if the event is high profile
- AV
- Set up webcast and conference call
- Monitor website to make sure all appropriate materials have been added
- Order appropriate give-away items
- On site during day of event
Investor Relations Coordinator
- Schedule quarterly and annual earnings calls webcasts
- Securing the same phone numbers quarterly and annually
- Schedule one off conference calls and webcasts as needed
- Write up call announcement release with correct dates/phone numbers/webcast information
- Send internal call information to on site IT
- Schedule a test run with IT and the conference call/webcast providers
- Add information to all appropriate calendars
- Roll over press releases and presentations to reflect current quarter or annual
- Update Company CRM on a weekly basis
- Conference and road show planning and coordinating-See Conference and Road show for a full list
- Coordinate quarterly catch up calls with analysts and bankers
- Analyst Day Planning and management-see Analyst Day
- Schedule and monitor travel as needed
Most Requested Tasks
- Draft replies to frequently asked questions
- Organize emails in folders and create auto-responses and filters
- Notify you of emails that need your personal attention
- Give you options for your platform
- Set up your account on preferred platform
- Create and manage your email campaign
- Create and edit content
- Update website as needed (weekly/quarterly)
- Manage Blog posting
- Create weekly posts on all platforms
- Respond to posts daily and engage with audience
- Follow company branding with all posts
Social Media Set up
- Google my business account
- Yelp account
- Facebook/Instagram/LinkedIn account
Social Media Cover Photos
- Create cover photos for Facebook/Instagram/LinkedIn
- Create cover photos for business website
Including booking and monitoring-find the best deals and book flight, hotel, cars and organize itineraries
Track payment and keep up to date on what they offer and how to best utilize them for your needs